| Terms and Conditions | |
| Priority of Use | 1.
UUSRF
functions UUSRF
functions mean
those functions directly sponsored by UUSRF.
These have priority over all
other functions and are not subject to the policies herein.
2.
Member sponsored functions“Member
sponsored
functions” generally mean private, family, and
social functions in which
the member participates and is the 'responsible person'.
All other uses are non-member functions.
3.
Non-member sponsored functions“Non-member
functions” include use by groups
or individuals not directly affiliated with
UUSRF; outside groups of which a UUSRF member happens
to be
a participant;
and any for-profit activities—whether by a member or
non-member.
|
| Request for Use | Request
for building use
shall be made by filing out a request form and providing it to the
building use
coordinator. Areas of the building available for
use
separately or
in combination, are: 1. Sanctuary
(which
includes the crying room and entry)
Larger events, such as weddings, will require rental
of the entire main
building. Rental is calculated on whole
hour increments between the hours of
8:00 a.m. to 11:00 p.m., unless otherwise agreed.2. Classroom 3. Kitchen 4. Main Building (which includes all of the preceding) 5. Annex |
| Scheduling | The building use coordinator is responsible for maintaining a building use schedule and will coordinate scheduling requests. Building use cannot be scheduled more than 9 months in advance. Wednesdays and Sundays are presumptively reserved for UUSRF sponsored functions. |
| Deposit/ Payment |
A non-refundable deposit equal to 25% of the anticipated rental fee must be paid to schedule use. The rental fee must be paid in full no less than 72 hours prior to use. |
| Fees | Member
sponsored activities: No
fee.
Non-Member
sponsored activities:Main
Building
– $60/hr
Sanctuary – $40/hr Classroom - $10/hr Kitchen - $20/hr Annex - $15/hr |
| Cancellation Policy | If scheduled use is cancelled by Requestor less than 72 hours before the scheduled time, 50% of the rental fee will be forfeited. While UUSRF will do everything possible to avoid our canceling scheduled building use, we reserve the right to cancel any scheduled use without prior notice. If UUSRF cancels a scheduled use, all monies paid will be refunded. |
| Clean Up/ Damage Deposit | A refundable deposit of 50% of the rental fee or $50.00, whichever is more, must be paid at the time the rental fee is due. This will be returned to the 'responsible person' if the use area is returned in a clean and undamaged condition. |
| Fee Waiver or Reduction | Upon request, the Board may, in its sole discretion, waive or reduce any fee or damage/ clean-up deposit required under this policy. We encourage non-profit community service organizations to apply for waiver or reduction of fees. Considerations for waiver or reduction include, among other things, community service work, justice work, and other uses consistent with UUSRF principles and mission. |
| Responsible Party | All building use whether member or non-member sponsored requires a 'responsible person' who will be on site at the time of the building use. This person must provide an address and phone number prior to use. This person is responsible for enforcing and complying with all building use policies, as well as the cost of any clean-up or damages caused by persons in his/her group |
| On-Site Representative | All non-member use requires the on-site presence of a designated site representative, unless waived by the Board. A site representative will be provided at no charge if the main building is rented. |
| Maximum Occupancy | The maximum number of
persons allowed in each of
the building use areas is as follows: Sanctuary:
150
Classroom: 10 Kitchen: 20 Annex: 30 |
| Liability Waiver | Each 'responsible person' must sign a liability waiver on behalf of their group. Please note that our insurance is limited and that in some circumstances a certificate of insurance may be required. |
| Additional
Use Policies |
-No smoking in the building. -No law violations. |