1. Arena Maintenance & Building Projects:

a. Keeping building and rinks in complete repair
b. Flooding the ice rinks
c. Snow removal from the parking lot
d. Determine building needs, obtain information and price estimates to submit to the AYHA board for approval.
e. Maintain and repair hockey equipment as needed. (Zamboni, scoreboard, furnace, public address system, communication equipment)
f. Repair and update bleachers and other viewing areas.
g. Maintain and repair hockey boards and players boxes.
h. Change ice blade on Zamboni
i. Provide tune ups and lubrication for Zamboni
j. For major repairs or the need for new equipment or additions, submit cost estimates and proposals to AYHA board for approval of funds.
k. Organizing & Planning of building projects, submitting cost estimates and proposals to AYHA board for approval of funds.

 

 

 

 

2. Arena / Game Scheduler:

a. Schedule the activities within the Amery Ice Arena (year round)
b. Work with Coaching Staff setting practice schedules
c. Schedule away as well as home games for each hockey team
d. Post the home game schedule at the Amery Ice Arena
e. Inform the referee scheduler of all home games and tournament game time schedules.

 

 

 

 

 

 

3. Awards & Recognition Committee:

a. Write articles for the AYHA newsletter regarding individuals or teams who need to be recognized for major achievements, contributions (either volunteer hours or raising money) or outstanding games.
b. Write articles for the AYHA newsletter Hi-Lighting Honor Roll students (and so on)
c. Organize the annual awards and recognition night (includes setting the date, reserving the space, ordering the necessary awards & preparing programs)
d. All expenses need to be approved by the AYHA board.

 

 

 

 

 

 

4. Budget & Planning Committee:

a. Preparing and submitting the annual budget to the Board for approval prior to July 1st
b. The treasurer will have a record of the revenues of the previous year and will be on this committee
c. The treasurer will separate the revenues and expenditures into various categories and submit regular financial reports to the Board of Directors.

 

 

 

 

 

 

5. Coaching Program:

a. Obtain applications from people interested in coaching
b. Recommendations are presented to the AYHA board.
c. Final decision for coach selection will be made by the Board of Directors.
d. Provide set guidelines to the coaches outlining their responsibilities as an Amery Hockey Coach.
e. Insure that coaches attend the necessary coaching clinics.
f. This committee needs to research any coaching staff problem and report it to the Code of Conduct Committee when necessary.
g. Sets practice schedules in cooperation with the arena / game scheduler and coaches
h. Sets Coaching Philosophy
i. Provides coaching information and tools for the coaches

 

 

 

 

 

 

 

 

6. Code of Conduct Committee:

a. This committee is comprised of one AYHA Board member, one coach and one parent representative.
b. This committee investigates any alleged violation of the Code of Conduct by player and/or coaches as outlined in the Code of Conduct policies and procedures handbook.

 

 

 

 

 

 

7. Concessions Committee:

a. Stock Kitchen weekly during the hockey season
b. Stock Kitchen as needed for summer activities
c. Maintain and repair all Kitchen appliances as needed (obtain approval from AYHA board for major repairs or need to replace or purchase new equipment)
d. Provide necessary change for the weekend during the hockey season or as needed for summer activities.
e. Stock Pro Shop with pucks, tape, sticks, mouth guards, skate laces, leggings, etc.
f. Submit itemized bills to the treasurer
g. Order cleaning and paper supplies

 

 

 

 

 

 

8. Association Volunteer Coordinating Committee:

a. Organize volunteers for special projects, fundraisers, open skating, open roller blading, arena cleaning, etc.
b. Inform Team Managers of their duties to the team and the organizing of parents to cover necessary work which needs to be done by all members to keep down the costs of maintaining the Amery Ice Arena and Hockey Association.
c. Set policies and procedures for concessions, weekly cleaning duties, team managers, open skating/roller blading etc.

 

 

 

 

 

 

 

9. Equipment Managers:

a. Distribute and keep a running record of AYHA hockey equipment for the Initiation Program (helmets, kneepads and elbow pads)
b. Distribute and keep a running record of AYHA Goalie Equipment (chest protectors, kneepads, gloves and blockers)
c. Keep the equipment in good repair
d. Purchase any needed equipment (price and submit requests for new equipment to the Board)
e. Order jerseys, as needed, for players (keep records of existing numbers of each team to avoid duplicates)

 

 

 

 

 

 

10. Fall Clinic / League Committee:

a. Plan and organize fall clinic and fall league
b. Publicize the fall clinic and fall league
c. Register applicants for the fall clinic and fall league
d. Supervise the fall clinic and fall league activities
e. Recruit coaches for the fall league
f. Form the fall league teams and submit rosters and schedules to coaches and players
g. Order & distribute fall league jerseys

 

 

 

 

 

 

11. Fund Raising / Rental of Ice Arena :

a. Develop plans for Summer Activities and submit to AYHA board for approval
b. Work with the arena scheduler in renting the ice arena for summer events
c. Determine if concessions will be needed during the event
d. Conduct the various fund raisers throughout the year (i.e. Pizza sales, raffles, auctions, food stands)
e. Look into different fund raising ideas and submit to AYHA board for approval
f. Sending out fundraising invoices in regards to the mandatory fundraising amounts.
g. Obtaining team sponsors
h. Contacting businesses to purchase signs for advertising at the ice arena

 

 

 

 

 

 

12. Legut Scholarship and Legut Alumni Game:

a. Select the recipient of the John Legut Memorial Scholarship, by reviewing applications and assigning points for each set of criteria contained upon the application.
b. President shall participate in planning of alumni game and sending out notification of game.
c. President shall present the Legut Scholarship to the recipient.

 

 

 

 

 

 

13. Referee Program:

a. Recruit referees for the season
b. Insure that all referees obtain certification by attending the necessary clinics (paid by AYHA)
c. Schedule the referees for all games and tournaments
d. Submit itemized statements to the treasurer for payments of the referees on a monthly basis
e. Conduct monthly referee meetings during the season.
f. Review referee self evaluation game surveys and referee evaluations by coaches for games.

 

 

 

 

 

 

 

13.5 Open Skating:

a. TBD

 

 

 

 

 

 

 

 

14. Registrar:

a. Organizing Fall Hockey Registration
b. Publicize hockey registration date and distribute forms to the schools
c. Provide the necessary forms for registration
d. Obtain copies of birth certificates of hockey players and maintain team files
e. Collect registration fees and insure all registration fees are collected
f. Register players with WAHA and USA Hockey
g. Have registrants sign Release of Liability and Commit to Treat
h. Update team binders, containing the players’ birth certificates and permission to treat forms.

 

 

 

 

 

 

15. Team Splitting Committee:

a. Make recommendations to the Board as to which teams need to be split
b. Oversee the team splitting process
c. Develop team splitting guidelines
d. Annually review the guidelines, based upon input from the Association membership
e. Consider options for improvements of this process and make recommendations for improvement to the Board
f. The final decision on team splitting or movement of players will be authorized only by the Board of Directors

 

 

 

 

 

 

16. Tournament Scheduling Committee:

a. Scheduling Tournaments for AYHA
b. Publicize Home Tournaments
c. Work with individual tournament directors for each home team tournament
d. Select and order tournament trophies, medals and/or pins.
e. Register home tournaments with WAHA

 

 

 

 

 

 

17. W.A.H.A. Representative:

a. The President and/or Vice President is responsible for representing the Amery Youth Hockey Association at W.A.H.A. and other outside organizational meetings.

 

 

 

 

 

 

18. Learn to Skate Committee:

a. Obtain applications from people interested in coaching
b. Recommendations are presented to the AYHA board.
c. Manages the learn to skate and figure skating programs

 

 

 

 

 

 

 

 

 

19. Zamboni

a. TBD

 

 

 

 

 

 

 

 

 

20. Clock/scoreboard

a. TBD

 

 

 

 

 

 

 

 

 

 

President & Vice President: 

  • Represents AYHA at all outside organizational meetings and W.A.H.A. meetings.
  • Leads all board meetings and special member meetings.

 

 

 

 

 

Secretary:

  • Records the minutes of all AYHA meetings
  • Publishes the AYHA Monthly Newsletter

 

 

 

 

 

 

 

Treasurer:

  • Make payments on bills submitted by committees and individual AYHA positions.
  • Keep accurate financial records for AYHA and provide reports monthly to the AYHA board showing revenues and expenditures in various categories.
  • Collect Monies due to AYHA

All representatives and committees of AYHA must submit all bills or revenues to the treasurer on a monthly or weekly basis. The bills and/or revenues need to be labeled as to where in the budget categories they are to be placed.

All representatives and committees of AYHA must submit their estimated revenues and expenditures to the AYHA treasurer by June 1st. The treasurer will then compile a budget to be submitted to the board for approval prior to July 1st.

 

 

 

 

 

 

Ace Coordinator
 The Association Coaching and Education (ACE) Coordinator is an experienced individual with a strong coaching background who serves as or link to the national Coaching Education Program. Our ACE Coordinators organizes, manages and assist in the development and training of our coaching staff, promote parent education and provide clear goals and objectives for player skill development.  This person is what makes AYHA the best hockey organization around.